Job Title: Event & Operations Assistant

Full Time, 40 Hours / Week, Remote

Job Posted: November 19, 2025

About Us:

The CatholicPsych Institute empowers individuals and organizations to flourish by integrating authentic Catholic anthropology with sound psychological science. Our mission is to promote a Catholic standard for mental health and wellness through mentorship services, training programs, and resources that integrate faith, reason, and science to help people become who God created them to be. As a company, we are committed to ongoing conversion and growth, fostering a collaborative culture that blends professional excellence with spiritual values. Joining our team means embracing a mission to accompany others on the journey to becoming the fullness of who God created them to be.

Job Summary:

We are seeking a mission-driven Event & Operations Assistant to provide practical support for events and internal operations. This role is split roughly 50% event execution and 50% operational support, reporting to the Director of Operations. On the event side, you will assist with planning and executing in-person and hybrid events by coordinating logistics (venues, vendors, catering, AV/livestream), preparing timelines and run-of-show documents, and supporting onsite setup, check-in, and hospitality. On the operations side, you will complete assigned tasks such as updating the project management system, organizing shared drives and templates, documenting SOPs, preparing meeting notes and follow-ups, and helping coordinate internal communication and scheduling. The ideal candidate is a strong organizer and communicator who enjoys both behind-the-scenes operational work and the energy of live events. Occasional travel is required for site visits, retreats, and onsite event support.

Key Responsibilities:

Event Planning & Execution
- Lead end-to-end event planning, logistics, and onsite execution for the Summit of Integration, retreats, and other events, translating Dr. Greg Bottaro’s vision into concrete plans and coordinating volunteers, guiding staff, and navigating real-time needs with clarity and calm.

- Manage vendors and venues (contracts, schedules, catering, lodging, travel, transportation, AV/livestream partners).

- Build and maintain event timelines, run-of-show documents, checklists, volunteer assignments, and contingency plans.

- Steward budgets responsibly by tracking expenses, evaluating proposals, negotiating pricing, and ensuring cost-effective excellence.

Operations & Project Support

- Input and manage team tasks in the project management tool (e.g., ClickUp), ensuring deadlines, assignments, and priorities are accurate and consistently updated.

- Document and maintain Standard Operating Procedures (SOPs) for internal communication, HR onboarding/offboarding, document organization, and team operations.

- Maintain clear, organized, and accessible shared drives, folders, and operational templates.

- Ensure that process documentation remains current, consistent, and actionable.

- Take clear, concise meeting notes and track follow-ups through to completion.

- Assist with coordinating internal meetings, agendas, and asynchronous communication.

Qualifications & Skills

- Experience planning and managing large-scale events. 

- Experience coordinating complex logistics: vendor/venue management, AV/livestream partners, speaker support, housing/transport, and volunteer or staff teams.

- Strong ability to execute under pressure: develop/manage timelines, lead onsite flow, and respond calmly to real-time needs.

- Experience in operations, project coordination, executive support, or similar roles.

- Strong experience with digital tools (e.g., Google Workspace, ClickUp/Asana, Slack, Chat GPT, Claude AI).

- Excellent organization, attention to detail, and ability to manage multiple priorities.

- Professional, warm communication in written and verbal formats.

- Commitment to the mission and values of CatholicPsych.

Core Competencies

- Work Ethic – Shows up consistently with focus, follow-through, and a commitment to doing the work well—even when no one is watching.

- Attention to Detail – Notices small discrepancies, avoids careless mistakes, and ensures clarity and accuracy across systems and documents.

- Organized – Structures time, tools, and information in a way that promotes clarity and efficiency for the whole team.

- Efficient & Effective – Uses time and tools wisely to get the right things done with minimal waste or delay.

- Proactive – Anticipates needs, prevents problems before they arise, and seeks out ways to improve systems without being asked.

- Self-Motivated – Takes initiative, manages priorities independently, and thrives in a self-directed, remote environment.

- Calm Under Pressure – Maintains steadiness, clarity, and a solutions-oriented mindset during live events and fast-moving situations.

Structure & Compensation

This position will begin as a contract role for a 3-month trial period at a reduced hourly rate. During this time, the Event & Operations Assistant will be onboarded, integrated into current systems, and begin supporting live projects and internal initiatives. The trial period is designed to ensure mutual fit and mission alignment. At the end of the 3-month period, pending performance and organizational fit, the role will transition into a full-time salaried position with long-term potential and an increased compensation package.

How to Apply

To apply for this position, please submit your documents using the job application form. We ask applicants to provide a resume and cover letter and complete a sample project. Instructions for the sample project can be found here. Applications will be reviewed on a rolling basis until the position is filled.

Please contact Katie Beers at [email protected] with any questions.

Job Title: Social Media & Content Repurposing Assistant

Part Time, Remote

Job Posted: November 19, 2025

About Us:

The CatholicPsych Institute empowers individuals and organizations to flourish by integrating authentic Catholic anthropology with sound psychological science. Our mission is to promote a Catholic standard for mental health and wellness through mentorship services, training programs, and resources that integrate faith, reason, and science to help people become who God created them to be. As a company, we are committed to ongoing conversion and growth, fostering a collaborative culture that blends professional excellence with spiritual values. Joining our team means embracing a mission to accompany others on the journey to becoming the fullness of who God created them to be.

Job Summary:

We’re looking for a part-time Social Media & Content Repurposing Assistant who can oversee our social media presence and transform core long-form content into compelling written assets across multiple platforms. This role manages the day-to-day organization and scheduling of social media posts while also repurposing conversations, podcasts, talks, transcripts, and interviews into blogs, captions, email segments, and other written resources. This person will work directly under the Director of Content to multiply the impact of our content and ensure brand consistency across all platforms. The ideal candidate thrives in a fast-moving, creative environment, is energized by the mission of healing through digital media, and understands how to translate meaningful ideas into content that educates, evangelizes, and inspires a broad audience.

Key Responsibilities:

Social Media Production & Management
- Maintain and organize the social media content calendar.

- Coordinate written copy, images, reels, and design assets for each scheduled post.

- Upload and schedule posts using CatholicPsych’s designated scheduling platform, ensuring deadlines are met and content aligns with active campaigns..

- Tag, categorize, and store assets for easy cross-platform reuse.

- Monitor comments and DMs.

Repurposing Long-Form Content

- Listen to or read weekly podcast episodes, transcripts, talks, or raw drafts.

- Extract themes, quotes, takeaways, and stories.

- Convert these into:

_{- Written blog posts (600–1,200 words)}

_{- LinkedIn posts}

_{- Instagram captions}

_{- Short-form carousels or scripts for reels}

_{- Email newsletter segments}

- Maintain the brand’s voice, tone, and theological/psychological accuracy.

Content Drafting & Editing

- Draft first-pass versions of content for review by the Director of Content.

- Edit and refine existing content to improve clarity, efficiency, and flow.

- Ensure all writing aligns with CatholicPsych’s mission, anthropology, philosophy, psychology, and spiritual vision.

Content Organization & Efficiency

- Build and maintain a library of reusable content blocks, quotes, and themes.

- Track where content has been used and identify opportunities for cross-platform reuse.

- Work efficiently with templates and repeatable structures to maximize output.

Collaboration

- Meet regularly with the Director of Content for direction and feedback.

- Communicate clearly when deadlines are approaching or priorities shift.

- Collaborate with social media and marketing teams to ensure written content matches visual assets and campaigns.

Qualifications & Skills

- Experience in writing, journalism, or creative content.

- Familiarity with Catholic teaching, personalism, psychology, or pastoral ministry.

- Comfort working in a fast-moving, mission-driven environment.

- Ability to maintain an organized content calendar and work ahead on recurring content needs.

- Experience using social media management tools for scheduling, analytics, and multi-platform posting.

- Strong grasp of engagement best practices across major platforms (Instagram, Facebook, YouTube, LinkedIn, X).

Core Competencies

- Mission-Driven – Passionate about evangelization, spiritual growth, and the integration of faith and psychology. Resonates with the Catholic worldview and committed to representing content faithfully.

- Creative & Insight-Driven – Loves pulling meaning, themes, and “the big idea” out of raw material. Enjoys crafting compelling narratives that form and inspire.

- Efficient & Systems-Oriented – Works within templates, frameworks, and repeatable processes. Understands how to create content quickly without sacrificing quality.

- Strong Writer & Editor – Skilled at simplifying complex ideas. Able to imitate established voice and tone. Adept at writing short-form and long-form content.

- Digital Evangelization Mindset – Has experience or interest in social media communication, especially Instagram and LinkedIn. Appreciates how to translate insights into posts that actually perform online.

- Reliable & Self-Motivated – Can handle independent work with accountability. Manages deadlines well in a remote team environment.

Structure & Compensation

This is a contracted position with an hourly rate of $25-32. While the position does not include traditional paid time off days, it is fully remote with a flexible schedule based on the timely completion of required tasks. Days off can be taken as needed, provided work responsibilities are met on schedule.

How to Apply

To apply for this position, please submit your documents using the job application form. We ask applicants to provide a resume and cover letter and complete a sample project. Instructions for the sample project can be found here. Applications will be reviewed on a rolling basis until the position is filled.

Please contact Katie Beers at [email protected] with any questions.